IdeasToDone for Mac

The best to do list and task management app for Mac

Projects with Project Directory and project hierarchy on a MacBook Pro in Light Mode

IdeasToDone for Mac

IdeasToDone is the most powerful to do list app for Mac that you’ll find anywhere.

 

You’ll also find that every aspect of IdeasToDone is intuitive and easy to use.

You can organize & manage every area of your personal, business, and life efficiently.

IdeasToDone on Mac is great for setting up, reviewing & managing your projects & project tasks from your home or business office.

IdeasToDone will run on any Mac running macOS Monterey or later.

Projects - Project Directory and Project with 12 nested levels on iMac in Light Mode

iMac, Mac Studio, & Mac Pro

IdeasToDone looks great on iMac 24 and 27 inch displays and the new 27 & 32 inch displays for your Mac Studio or Mac Pro . You can see more of your larger, more complex projects.

MacBook Pro & MacBook Air

You’ll enjoy using IdeasToDone on your MacBook Pro or MacBook Air at the office, home or on the road. You can keep working  on IdeasToDone even when you’re not connected to the internet.

iPad & iPhone

Your Macs will always stay in sync with your iPad and iPhone. The iPad and iPhone are excellent companions for your IdeasToDone app.

iCloud

Your IdeasToDone data is kept in sync with iCloud and all of your Apple devices.

Projects

You’ll love managing your projects on your Mac!

Projects are where you can set up much more complex and in-depth projects, plans, programs, and more. Projects can contain unlimited levels of nested tasks & sub-tasks. You can organize tasks quickly using drag and drop.

This allows you to continue to expand your project to incorporate more levels of detailed actions as needed. You might get more ideas as you go along and need to add another level. 

On your Mac, you can see more of your Project Directory and projects as you review and manage them.

IdeasToDone on Mac is great for setting up, reviewing & managing your projects & project tasks from your home or business office, or while you’re on the road. 

Projects with Project Directory and project hierarchy on a MacBook Pro in Light Mode

PROJECT DIRECTORY

Unlimited Folders, Sub-Folders and Project Lists.

UNLIMITED LEVELS

Unlimited levels of tasks and sub-tasks.

TEMPLATES

Reusable project templates with unlimited task levels save you time.

MASS COPY & MOVES

You can clone a project. You can also mass copy & move tasks. 

Inboxes

Get Things Off Your Mind and Into IdeasToDone — fast!!

Inboxes - Main Inbox on a MacBook Pro in Light Mode

SIMPLE TODO’S

Get your todo’s added quickly and easily.

RANDOM TASKS

As random things come up, just quickly add them

GREAT IDEAS

Get your great ideas added so you won’t forget

Focus View

One click access to over 100 Smart Lists of tasks.

Focus View - Smart List of Overdue Tasks on MacBook Pro in Light Mode

REVIEW TASKS

Review Smart Lists to see what you have on your plate. For example, a list of overdue tasks, what tasks are due next week, or tasks for a specific context or location.

MANAGE & PRIORITIZE

Set or change dates, priorities and settings for many tasks at once. Access a Smart List of tasks with no importance and set the importance level for several selected tasks in a single action.

GET THINGS DONE

Prioritized Smart Lists help you focus on getting things done such as overdue tasks or tasks with high importance or impact.

Templates

Standard Reusable Templates Can Save You Time!

Templates with Template Directory & Template with multiple task levels on a MacBook Pro in Light Mode

TEMPLATE DIRECTORY

Unlimited Template Folders, Sub-Folders, and Template Lists.

UNLIMITED LEVELS

Your Templates can have unlimited levels of tasks and sub-tasks.

PRESET PRIORITIES 

Presetting your priorities for each template task in advance will save you time when you create a project from the template.

PRESET ORGANIZERS

Presetting your organizers for each template task in advance will save you time when you create a project from the template.

Task Calendar

The built-in Calendar is as capable as the popular calendars you’ve used.

 

Visual Drag and Drop Task Scheduling is a breeze!

It’s the most capable calendar you’ll find in a to do list app for Mac!

On your Mac, you’ll be able to see more of what you have scheduled.

Task Calendar - Weekly View on iMac in Light Mode

VISUAL SCHEDULING

Schedule and reschedule tasks, including the day, start and end time with a simple drag and drop.

CALENDAR VIEWS

Day, Week, Month and List Views. A quick glance shows you what’s on your plate.

ACTIVE MANAGEMENT

Easily see your priorities, filter by Persona and manage tasks right from the calendar!

Tasks

Lots of features and flexibility, but easy & efficient to use.

Setting Up a Recurring Task on a MacBook Pro in Light Mode

RECURRING TASKS

Daily, weekly, monthly or annual recurrences every X days, weeks or months. Regular & non-standard patterns.

REMINDERS

It’s easy to set up one or more reminders for each task. Only one tap/click per reminder.

TASK NOTES

Virtually unlimited space to provide additional information about each task.

Task Management

The most flexible to do list app for managing your tasks!

Edit Task - adding Priorities and Organizer for a task on a MacBook Pro in Light Mode

BY DUE DATE

Manage your tasks by Due Date, time and duration.

BY PRIORITIES

Manage and prioritize your tasks by Importance, Urgency, Impact and Effort – 5 levels for each from highest to low.

BY TASK ORGANIZERS

Or manage by Task Type, Context, Location, List Group, Persona, Tags and Task Status.

Multi-Edit

Select two or more tasks you want to manage.

Then set or change settings for all of them with a single action.

Changing Due Date for Multiple Overdue Tasks Using Multi-Edit on a MacBook Pro in Light Mode

DATES

Set or change dates for many tasks at once. For example, change the due date for all overdue tasks to tomorrow.

PRIORITIES

Set or change priorities for several tasks with a single action. For example, select certain tasks with no impact level to Highest Impact.

MUCH MORE

Set or change a reminder or a task Organizer for all selected tasks. For example, set the Context for several tasks to Computer.

Dashboards

Review and analyze your productivity and upcoming workload

Dashboards - Tasks by Importance Levels by Day on a MacBook Pro in Light Mode

CURRENT STATUS

What’s due and overdue by importance, urgency, impact and effort.

UPCOMING

Your tasks by day for the next 2 weeks by priority.

PRODUCTIVITY

Tracks your productivity by day, by week and by month.

OPPORTUNITIES

Gain insight into “troublesome” tasks and opportunities to get more things done.

Free Beta Test Program Coming Soon!