The best free forever to-do list and task management app available
for Macs, iPads, and iPhones

IdeasToDone Basic*

The Free Forever Version of IdeasToDone

IdeasToDone Basic was designed to provide you with the best features in a free forever to-do list and task management app you’ll find for Macs, iPads, and iPhones.

As you’ll see below, IdeasToDone Basic has features you can use to help you improve your productivity, save you time, and more efficiently get stuff done.

If you need more advanced features such as Projects, Sub-Tasks, Unlimited Nested Task Levels, an In-App Calendar, Templates, and Dashboards, please check out IdeasToDone Premium.

MULTI-EDIT

Set due dates, priorities, and organizers for several selected tasks in one action.

REMINDERS

Set multiple reminders for any task with a simple tap/click for each.

* Note: IdeasToDone Basic will include the features available in the above areas
as of August 1, 2023, and will be free forever.

However, please note that any additional features or enhancements that we add after August 1, 2023, in the above areas will become part of IdeasToDone Premium or IdeasToDone Ultimate (when available). Stated another way, there will likely be little to no additional features added to IdeasToDone Basic in the future, other than to fix defects in the app and to ensure compatibility with newer versions of Mac OS, iPad OS, and iOS.

We do have a fantastic roadmap planned ahead for IdeasToDone Premium, and when announced, IdeasToDone Ultimate.

GREAT IDEAS

Get your great ideas added so you won’t forget

Tasks

An Amazing Task Editor Loaded with Ways To Manage Your Tasks

Tasks can be used for anything you like. A task can be a task, an errand, a call, a meeting, an idea, a place, an item, a thing, and more.

Use the Task Editor to quickly set dates, priorities, organizers, and more. You’ll love how easy, intuitive, and fast it is!

Recurring tasks are easy to set up, and there is a lot of flexibility when setting them up. You can create daily, weekly, monthly, and yearly recurring tasks.

You can set up multiple reminders for a task – each with a single tap/click.

You can set up unlimited web links (URLs) for a task.

Lastly, you can add unlimited notes to your task with no limit on the number of characters.

ORGANIZERS

9 Organizer categories with unlimited labels in each.

NOTES & LINKS

Unlimited notes, each with no practical limit. Unlimited web links. 

Recurring Tasks

Lots of flexibility with easy setup

WEEKLY

You can easily set a recurring task to repeat once per week on Monday, every Monday-Wednesday-Friday, or every two weeks on Thursday with one or two taps/clicks.

This is an example of a recurring task that is set for every Monday. This takes just 3 taps/clicks to set up.

YEARLY

You can set a recurring task to repeat annually on a specific date or once every 2 years using the interval.

This is an example of a recurring task that is set for once per year on April 15. This takes just 4 taps/clicks to set up.

Multiple Reminders

Add one or more Reminders to any task.
It only takes 1 tap/click to set up a reminder.

MULTI-EDIT REMINDERS

You can also set the same reminders for several tasks at once with Multi-Edit

Task Management

The most flexible to do list app for managing your tasks!

You can manage your tasks in a variety of ways in IdeasToDone.

In the simplest form, tasks can just be items on a list.

Or, you can set a due date for some or all of your tasks.

You can also use any or all of the four (4) priority categories (Importance, Urgency, Impact, Effort) with 5 priority levels ranging from low to highest.

You also can use 9 different Task Organizer categories – Task Type, Tags, Context, Location, List Groups, Task Statuses, Time Buckets, Scopes, and Personas.

BY TASK ORGANIZERS

Or manage by Task Type, Context, Location, List Group, Persona, Tags, Task Status, Time Buckets, and Scope.

PRIORITIES

4 Priority types with 5 levels of priority in each.

UNLIMITED NOTES

You can add an unlimited number of notes per task. Each note is practically unlimited.

The Task Editor is available for any Inbox Task, Project Task, and any of those tasks you see in Focus View on a Smart List.

The Task Editor is available for Template Tasks with the exception of the Dates & Time tab.

A limited version of the Task Editor is also available when using Multi-Edit, but only the Dates & Time, Priorities, and Organizers tabs available.

DATES AND TIME

On the Dates & Time tab, you can set or change a due date, the start time, and the duration of the task.

This is also where you can set up a Recurring Task and Reminders for the task. These two features are described in the sections below.

ORGANIZERS

You can use Organizers for the purposes of working through your tasks in Focus View.

There are nine (9) Organizer categories – Task Type, List Group, Context, Location, Task Status, Tags, Time Bucket, Scope, and Persona.

These are all optional but can be very helpful in managing and working through your tasks efficiently.

UNLIMITED NOTES

You can add as many notes to a task as you need.

Each note can be practically unlimited in size.

You can use this are for status or progress updates, additional notes, policies, etc.

Multi-Edit

Saves you time by managing several selected tasks in a single action

Multi-Edit is available for
Inboxes, Projects, Smart Lists in Focus View, and Templates.

Select two or more tasks you want to manage.

Then set or change due dates, priorities, and task organizers for all of them with a single action.

MUCH MORE

Set or change a reminder or other settings for all selected tasks. For example, set the Context for several tasks to Computer.