Focus View and Smart Lists

Over 100 Pre-Built Smart Lists to review & manage your tasks

Focus View and Smart Lists

Over 100 Pre-Built Smart Lists in Focus View will show you what you’re looking for!

In Focus View, you’re presented with a Smart List Directory.

Each Smart List can be accessed with just a couple of taps/clicks.

There is no setup required. No need to create filters or code-like syntax.

You can manage your tasks right from within any Smart List.

Focus View - Smart List of Tasks Due Next Week on iPad in Light Mode

BY DATE

Smart Lists for Overdue Tasks, Tasks Due Today, Tasks Due This Week, Tasks Due Next Week, and Unscheduled Tasks – all sorted as you would expect.

BY PRIORITY

Smart Lists for Tasks By Importance, Tasks By Urgency, Tasks By Impact, and Tasks By Effort. Smart List are also availbale for those Tasks not prioritized yet. All sorted as you would expect.

TASK ORGANIZERS

Smart Lists are available by different kinds of task Organizers.  These include Tasks by Task Type, Tasks by List Group, Tasks for a Tag, Tasks for a Context, Tasks for a Location, Tasks for a Task Status, and Tasks for a Persona.

How Can You Use Smart Lists?

The Smart Lists in Focus View are great for

reviewing, managing, and working through your tasks.

Focus View - Smart List with Tasks of Highest Importance on iPad in Light Mode

REVIEW TASKS

Use a Smart List to review tasks of a particular type. You can work through those tasks right from the Smart List. You can also use the Smart List to make easy mass changes using Multi-Edit.

MANAGE TASKS

On a Smart List, you can use Multi-Edit to reschedule multiple tasks, add or change priorities to several tasks, add Task Organizers to several tasks at once, and much more.

GET STUFF DONE

You can use a Smart List to work through your overdue tasks. You can use a Smart List by Task Type to get a list of all the calls you need to make. You can get a list of all tasks with a location of Shopping Mall before you go there.

Smart Lists
By Due Date

See what you have scheduled across all of your Inboxes and Projects.

There are 6 Smart Lists in Focus View relating to due dates.

Each can be accessed with 1 or 2 taps/clicks.

Each Smart List will automatically filter the tasks from all of your Inboxes and Projects.

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OVERDUE TASKS

See what tasks are overdue and get them done. Reschedule if necessary.

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TASKS DUE TODAY

See what tasks you have due today and start working on them or reschedule.

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TASKS DUE TOMORROW

Take a look at what you have to do tomorrow, so you can prep.

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TASKS DUE THIS WEEK

Review what you have coming up for the week and reschedule if needed.

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TASKS DUE NEXT WEEK

See what you have scheduled for next week and adjust as you need to.

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UNSCHEDULED TASKS

Check what tasks are unscheduled so you can schedule them.

Focus View - Smart List of Overdue Tasks on iPad in Light Mode 2

Smart Lists By
Importance & Urgency

Focus on tasks that are important to you or tasks that are urgent in nature

There are over 20 Smart Lists in Focus View relating to importance & urgency.

Each can be accessed with 1 or 2 taps/clicks.

Each Smart List will automatically filter the tasks from all of your Inboxes and Projects.

Focus View - Smart List showing Tasks with Highest Importance with Highest Urgency on iPad in Light Mode
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BY IMPORTANCE

See your tasks by the importance level you’re interested in.

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BY URGENCY

See your tasks by the urgency level you’re interested in.

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IMPORTANCE VS URGENCY

See your tasks sorted first by level of importance and then by urgency.

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URGENCY VS IMPORTANCE

See your tasks sorted first by level of urgency and then by importance.

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NO IMPORTANCE

See which tasks don’t have an importance assigned and add one if you’d like.

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NO URGENCY

See which tasks don’t have an urgency assigned and add one if you’d like.

Smart Lists
By Impact & Effort

Focus on tasks that have a big impact but require less effort!

There are over 20 Smart Lists in Focus View relating to impact & effort.

Each can be accessed with 1 or 2 taps/clicks.

Each Smart List will automatically filter the tasks from all of your Inboxes and Projects.

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TASKS BY IMPACT

See your tasks by the impact level you’re interested in.

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TASKS BY EFFORT

See your tasks by the effort level you’re interested in.

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IMPACT VS EFFORT

See your tasks sorted first by level of impact you choose and then by least effort.

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EFFORT VS IMPACT

See your tasks sorted first by level of effort you select and then by biggest impact.

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TASKS WITH NO IMPACT

See which tasks don’t have an impact level assigned and add one if you’d like.

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TASKS WITH NO EFFORT

See which tasks don’t have an effort level assigned and add one if you’d like.

Focus View - Smart List with Tasks With Low Effort on iPad in Light Mode

Smart Lists
By Tasks

Review certain categories of tasks and manage them as needed.

These are lists related to certain types of tasks.

You can search for tasks by description as well as your recently added tasks.

You can find all of your recurring tasks in one place!

You can find all of your tasks that have reminders, too.

Focus View - Smart List of Recurring Tasks on iPad in Light Mode
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RECENTLY ADDED TASKS

See all the tasks you’ve added recently so you can edit any due dates, priorities and other settings.

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TASKS WITH REMINDERS

Check your tasks that have reminders and change them or add additional reminders..

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RECURRING TASKS

See all your recurring tasks in one place and make any adjustments that you need to.

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SEARCH TASKS BY DESCRIPTION

Find tasks with a partial description or with a certain word.

Smart Lists
By Task Organizers

More Smart Lists for you to focus on using task Organizers

Organizing and managing your tasks with Task Organizers
can really help you improve your productivity and efficiency.

The possibilities are almost limitless.

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TASKS BY TASK TYPE

Phone calls, email, tasks, things to buy, bills to pay. People, places, things, ideas.

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TASKS BY LIST GROUP

Your Next List. Your 15 Minutes or Less List. Your 2023 List.

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TASKS BY TAG

Get a list of tasks with a particular tag.

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TASKS BY LOCATION

Going somewhere? Pull up the Smart List for that location!

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TASKS BY CONTEXT

There’s a time, a place and a mood for everything. Set a context and focus on those tasks when you need to.

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TASKS BY TASK STATUS

Left Message. Sent Email. In Progress. Waiting. Follow Up, Etc.

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TASKS BY PERSONA

See those tasks related to what hat you wear or who you’ve assigned them to.

Focus View - Smart List by Context of Computer on iPad in Light Mode

Smart Lists
For Completed Tasks

Additional Smart Lists in Focus View for reviewing your productivity

There are several Smart Lists for the tasks you’ve completed.

You can quickly see your completed tasks for the last 30 days, last 90 days, last year, and all of your completed tasks.

You can also see Smart Lists for completed tasks by priority levels.

Focus View - Smart Lists by Completed Date on iPad in Light Mode

BY COMPLETED DATE

Review tasks you’ve completed in the last 30 days, 90 days, in the last year, and beyond.

BY IMPORTANCE/URGENCY

Review tasks you’ve completed that had the importance or urgency level you’re interested in.

BY IMPACT/EFFORT

Review tasks you’ve completed that had the impact or effort level you’re interested in.

Free Beta Test Program Coming Soon!