Powerful features to improve your productivity
IdeasToDone was designed to provide you with the best features you’ll find anywhere.
As you’ll see below, these are powerful features to improve your productivity, save you time, and help you more efficiently get stuff done.
Unlimited Inboxes, Projects, Project Folders & Sub-Folders, Tasks & Sub-Tasks, and more.
QuickAdds for Inboxes, Projects, Folders, Tasks, and Organizers. Get stuff entered quickly and in rapid fire.
Lots of options for creating & managing Inboxes, Projects, and Tasks. Optionally use dates, priorities, and organizers for your tasks.
Dedicated views for Inboxes, Projects, Focus, Templates, Calendar, Dashboards, and Organizers. Clean and uncluttered, so you can focus on the task at hand.
You’ll love managing your projects in IdeasToDone!
Projects are where you can set up much more complex and in-depth projects, plans, programs, and more.
You can also set up goals for each area of your life, including milestones, and plans for achieving your goals.
Projects can contain unlimited levels of nested tasks & sub-tasks.
You can organize tasks quickly using drag and drop.
This allows you to continue to expand your project to incorporate more levels of detailed actions as needed. You might get more ideas as you go along and need to add another level.
IdeasToDone is great for setting up & managing any personal projects you might need in your personal or business life.
Unlimited Folders, Sub-Folders and Project Lists.
Unlimited levels of tasks and sub-tasks.
DRAG & DROP
You can drag & drop Folders, Project Lists, and Project Tasks where you want them.
MASS COPY & MOVES
You can clone a project. You can also mass copy & move tasks.
Get Things Off Your Mind and Into IdeasToDone — fast!!
Inboxes a great for quickly getting ideas, random to-do’s, and tasks off your mind and into IdeasToDone.
You can set up as many Inboxes as you’d like.
You can set up an Inbox for each area of your life, such as
Personal, Work, Business, Family, Household, Hobby, Recreation, School, etc.
An Inbox might also be for a specific list, such as
a Grocery List, a Packing List, Movies To See, Books To Read, etc.
Get your todo’s added quickly and easily.
As random things come up, just quickly add them
Get your great ideas added so you won’t forget
Over 100 Smart Lists help you improve your productivity
Focus View is where you can go to find over 100 specialized lists we’ve created for you called Smart Lists.
There is no need for you to create a Smart List yourself using filters, codes, or search expressions that a few apps require.
On the left side, you’ll see the Smart List Directory. Most Smart Lists can be accessed with two taps/clicks.
Review Smart Lists to see what you have on your plate. For example, a list of overdue tasks, what tasks are due next week, or tasks for a specific context or location.
MANAGE & PRIORITIZE
Set or change dates, priorities and settings for many tasks at once. Access a Smart List of tasks with no importance and set the importance level for several selected tasks in a single action.
GET THINGS DONE
Prioritized Smart Lists help you focus on getting things done such as overdue tasks or tasks with high importance or impact.
Powerful. Easy. Fast. And you can customize searches to meet your needs!
With UberSearch, you can create as many custom searches as you want.
You can organize your searches into Search Groups and arrange those Search Groups in the order you prefer.
You can create as many custom searches as you’d like into each Search Group. And, you can place those searches in the order you prefer using drag & drop.
Creating a new custom search is easy, and no syntax or code is required. It’s as simple as tapping & clicking to build your searches.
Then, just tap or click to run your search, and the results appear instantly!
You can review, edit, and manage your tasks just like you can in Focus View, Inboxes, and Projects.
Create and save as many Search Groups as you’d like. Each search group can have as many custom searches as you want.
UNLIMITED CUSTOM SEARCHES
There is no limit to the number of custom searches you can create. And you can save them for whenever you need them.
EASILY CREATE CUSTOM SEARCHES
Each search is created through a simple tap and click interface. No query syntax is needed – ever!
MULTIPLE SEARCH CRITERIA
Control the order of your Search Groups and the saved searches within each Search Group with drag & drop ease!
THREE SORTING LEVELS
Sort your search using up to three sorting sequence options – primary, secondary, and tertiary with options for ascending or descending sequence.
ACTIVE TASK MANAGEMENT
From your list of results, you can complete tasks, and fully edit tasks. You can also select multiple tasks and use Multi-Edit.
Standard Reusable Templates Can Save You Time!
Templates are reusable model Projects. You can create new Projects using a template you set up.
With IdeasToDone, you have a dedicated View to set up and manage all of your templates.
You can have as many templates as you like. Each template can have as many nested levels of tasks and sub-tasks as you need.
You also have a dedicated Template Directory to organize and manage your templates.
Unlimited Template Folders, Sub-Folders, and Template Lists.
Your Templates can have unlimited levels of tasks and sub-tasks.
Presetting your priorities for each template task in advance will save you time when you create a project from the template.
Presetting your organizers for each template task in advance will save you time when you create a project from the template.
It’s the most capable calendar you’ll find in a to-do list app!
The built-in, In-App Calendar is as capable as the popular calendars you’ve used.
Visual Drag and Drop Task Scheduling is a breeze!
Your tasks are color-coded based on the priority category you select
(Importance, Urgency, Impact, and Effort)
You also can filter your tasks by the Persona you select.
Schedule and reschedule tasks, including the day, start and end time with a simple drag and drop.
Day, Week, Month and List Views. A quick glance shows you what’s on your plate.
Easily see your priorities, filter by Persona and manage tasks right from the calendar!
An Amazing Task Editor Loaded with Ways To Manage Your Tasks
Tasks can be used for anything you like. A task can be a task, an errand, a call, a meeting, an idea, a place, an item, a thing, and more.
Use the Task Editor to quickly set dates, priorities, organizers, and more. You’ll love how easy, intuitive, and fast it is!
Recurring tasks are easy to set up, and there is a lot of flexibility when setting them up. You can create daily, weekly, monthly, and yearly recurring tasks.
You can set up multiple reminders for a task – each with a single tap/click.
You can set up unlimited web links (URLs) for a task.
Lastly, you can add unlimited notes to your task with no limit on the number of characters.
Set a date with the date picker, and add a start time and duration too.
4 Priority types with 5 levels of priority in each.
Daily, weekly, monthly or annual recurrences every X days, weeks or months. Regular & non-standard patterns.
NOTES & LINKS
Unlimited notes, each with no practical limit. Unlimited web links.
The most flexible to do list app for managing your tasks!
You can manage your tasks in a variety of ways in IdeasToDone.
In the simplest form, tasks can just be items on a list.
Or, you can set a due date for some or all of your tasks.
You can also use any or all of the four (4) priority categories (Importance, Urgency, Impact, Effort) with 5 priority levels ranging from low to highest.
You also can use 9 different Task Organizer categories – Task Type, Tags, Context, Location, List Groups, Task Statuses, Time Buckets, Scopes, and Personas.
BY DUE DATE
Manage your tasks by Due Date, start time, and duration. You can also set recurring tasks and set multiple reminders per task.
Manage and prioritize your tasks by Importance, Urgency, Impact and Effort – 5 levels for each from highest to low.
BY TASK ORGANIZERS
Or manage by Task Type, Context, Location, List Group, Persona, Tags, Task Status, Time Buckets, and Scope.
Saves you time by managing several selected tasks in a single action
Multi-Edit is available for
Inboxes, Projects, Smart Lists in Focus View, and Templates.
Select two or more tasks you want to manage.
Then set or change due dates, priorities, and task organizers for all of them with a single action.
Set or change dates for many tasks at once. For example, change the due date for all overdue tasks to tomorrow.
Set or change priorities for several tasks with a single action. For example, select certain tasks with no impact level to Highest Impact.
Set or change a reminder or other settings for all selected tasks. For example, set the Context for several tasks to Computer.
Review and analyze your productivity and upcoming workload
Over 25 Dashboards are available that give you a visual picture of your tasks, activity, and production.
Each dashboard can be accessed with 1 or 2 taps/clicks.
What’s due and overdue by importance, urgency, impact and effort.
Your tasks by day for the next 2 weeks by priority.
Tracks your productivity by day, by week and by month.
Gain insight into “troublesome” tasks and opportunities to get more things done.
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