Features Overview

Powerful features to improve your productivity

Advanced Features

Powerful features to improve your productivity

IdeasToDone was designed to provide you with the best features you’ll find anywhere.

As you’ll see below, these are powerful features to improve your productivity, save you time, and help you more efficiently get stuff done.

IdeasToDone has many powerful features to improve your productivity. This screenshot shows the Project Directory and a Project List. The Project Directory can be organized into folders and sub-folders representing different areas of one's business, work, and personal life. A Project Folder can contain other folders and unlimited project lists. Each Project can contain unlimited tasks and nested levels of tasks and sub-tasks.

UNLIMITED

Unlimited Inboxes, Projects, Project Folders & Sub-Folders, Tasks & Sub-Tasks, and more.

QUICKADDS EVERYWHERE

QuickAdds for Inboxes, Projects, Folders, Tasks, and Organizers. Get stuff entered quickly and in rapid fire.

FLEXIBILITY

Lots of options for creating & managing Inboxes, Projects, and Tasks. Optionally use dates, priorities, and organizers for your tasks.

DEDICATED VIEWS

Dedicated views for Inboxes, Projects, Focus, Templates, Calendar, Dashboards, and Organizers. Clean and uncluttered, so you can focus on the task at hand.

Projects

You’ll love managing your projects in IdeasToDone!

Projects are where you can set up much more complex and in-depth projects, plans, programs, and more.

You can also set up goals for each area of your life, including milestones, and plans for achieving your goals.

Projects can contain unlimited levels of nested tasks & sub-tasks.

You can organize tasks quickly using drag and drop.

This allows you to continue to expand your project to incorporate more levels of detailed actions as needed. You might get more ideas as you go along and need to add another level.

IdeasToDone is great for setting up & managing any personal projects you might need in your personal or business life.

PROJECT DIRECTORY

Unlimited Folders, Sub-Folders and Project Lists.

UNLIMITED LEVELS

Unlimited levels of tasks and sub-tasks.

DRAG & DROP

You can drag & drop Folders, Project Lists, and Project Tasks where you want them.

MASS COPY & MOVES

You can clone a project. You can also mass copy & move tasks.

Learn More About Projects

Inboxes

Get Things Off Your Mind and Into IdeasToDone — fast!!

Inboxes a great for quickly getting ideas, random to-do’s, and tasks off your mind and into IdeasToDone.

You can set up as many Inboxes as you’d like.

You can set up an Inbox for each area of your life, such as
Personal, Work, Business, Family, Household, Hobby, Recreation, School, etc.

An Inbox might also be for a specific list, such as
a Grocery List, a Packing List, Movies To See, Books To Read, etc.

Inboxes showing Personal Tasks on iPad in Light Mode 2

SIMPLE TODO’S

Get your todo’s added quickly and easily.

RANDOM TASKS

As random things come up, just quickly add them

GREAT IDEAS

Get your great ideas added so you won’t forget

Learn More About Inboxes

Focus View

Over 100 Smart Lists help you improve your productivity

Focus View is where you can go to find over 100 specialized lists we’ve created for you called Smart Lists.

There is no need for you to create a Smart List yourself using filters, codes, or search expressions that a few apps require.

On the left side, you’ll see the Smart List Directory. Most Smart Lists can be accessed with two taps/clicks.

Smart Lists are designed to help you efficiently review, manage, and work through your tasks. This image shows a Smart List of tasks with the Highest Impact and the Least Effort. Working on these tasks will get you the biggest bang for the time you spend.

REVIEW TASKS

Review Smart Lists to see what you have on your plate. For example, a list of overdue tasks, what tasks are due next week, or tasks for a specific context or location.

MANAGE & PRIORITIZE

Set or change dates, priorities and settings for many tasks at once. Access a Smart List of tasks with no importance and set the importance level for several selected tasks in a single action.

GET THINGS DONE

Prioritized Smart Lists help you focus on getting things done such as overdue tasks or tasks with high importance or impact.

Learn More About Focus View

UberSearch

Powerful. Easy. Fast. And you can customize searches to meet your needs!

With UberSearch, you can create as many custom searches as you want.

You can organize your searches into Search Groups and arrange those Search Groups in the order you prefer.

You can create as many custom searches as you’d like into each Search Group. And, you can place those searches in the order you prefer using drag & drop.

Creating a new custom search is easy, and no syntax or code is required. It’s as simple as tapping & clicking to build your searches.

Then, just tap or click to run your search, and the results appear instantly!

You can review, edit, and manage your tasks just like you can in Focus View, Inboxes, and Projects.

Focus View and Smart Lists are designed to help you efficiently review, manage, and work through your tasks. This image shows a Smart List of tasks that are Due Next Week, so you can plan ahead.

SEARCH GROUPS

Create and save as many Search Groups as you’d like. Each search group can have as many custom searches as you want.

UNLIMITED CUSTOM SEARCHES

There is no limit to the number of custom searches you can create. And you can save them for whenever you need them.

EASILY CREATE CUSTOM SEARCHES

Each search is created through a simple tap and click interface. No query syntax is needed – ever!

MULTIPLE SEARCH CRITERIA

Control the order of your Search Groups and the saved searches within each Search Group with drag & drop ease!

THREE SORTING LEVELS

Sort your search using up to three sorting sequence options – primary, secondary, and tertiary with options for ascending or descending sequence.

ACTIVE TASK MANAGEMENT

From your list of results, you can complete tasks, and fully edit tasks. You can also select multiple tasks and use Multi-Edit.

Learn More About UberSearch

Templates

Standard Reusable Templates Can Save You Time!

Templates are reusable model Projects. You can create new Projects using a template you set up.

With IdeasToDone, you have a dedicated View to set up and manage all of your templates.

You can have as many templates as you like. Each template can have as many nested levels of tasks and sub-tasks as you need.

You also have a dedicated Template Directory to organize and manage your templates.

Templates - SEO Checklist with several tasks with Add Task Menu on iPad in Light Mode

TEMPLATE DIRECTORY

Unlimited Template Folders, Sub-Folders, and Template Lists.

UNLIMITED LEVELS

Your Templates can have unlimited levels of tasks and sub-tasks.

PRESET PRIORITIES

Presetting your priorities for each template task in advance will save you time when you create a project from the template.

PRESET ORGANIZERS

Presetting your organizers for each template task in advance will save you time when you create a project from the template.

Learn More About Templates

In-App Calendar

It’s the most capable calendar you’ll find in a to-do list app!

The built-in, In-App Calendar is as capable as the popular calendars you’ve used.

Visual Drag and Drop Task Scheduling is a breeze!

Your tasks are color-coded based on the priority category you select
(Importance, Urgency, Impact, and Effort)

You also can filter your tasks by the Persona you select.

The in-app Calendar has 4 different views - Month, Week, Day, and List. This is the Week View and shows your tasks across each day of the week. The tasks are color-coded to show the priority level of each task. You can quickly assess what your workload looks like.

VISUAL SCHEDULING

Schedule and reschedule tasks, including the day, start and end time with a simple drag and drop.

CALENDAR VIEWS

Day, Week, Month and List Views. A quick glance shows you what’s on your plate.

ACTIVE MANAGEMENT

Easily see your priorities, filter by Persona and manage tasks right from the calendar!

Learn More About The Task Calendar

Tasks

An Amazing Task Editor Loaded with Ways To Manage Your Tasks

Tasks can be used for anything you like. A task can be a task, an errand, a call, a meeting, an idea, a place, an item, a thing, and more.

Use the Task Editor to quickly set dates, priorities, organizers, and more. You’ll love how easy, intuitive, and fast it is!

Recurring tasks are easy to set up, and there is a lot of flexibility when setting them up. You can create daily, weekly, monthly, and yearly recurring tasks.

You can set up multiple reminders for a task – each with a single tap/click.

You can set up unlimited web links (URLs) for a task.

Lastly, you can add unlimited notes to your task with no limit on the number of characters.

Setting A Due Date and Priorities For A Project Task on iPad in Light Mode

DATES

Set a date with the date picker, and add a start time and duration too.

PRIORITIES

4 Priority types with 5 levels of priority in each.

ORGANIZERS

9 Organizer categories with unlimited labels in each.

RECURRING TASKS

Daily, weekly, monthly or annual recurrences every X days, weeks or months. Regular & non-standard patterns.

REMINDERS

It’s easy to set up one or more reminders for each task. Only one tap/click per reminder.

NOTES & LINKS

Unlimited notes, each with no practical limit. Unlimited web links.

Learn More About Tasks

Task Management

The most flexible to do list app for managing your tasks!

You can manage your tasks in a variety of ways in IdeasToDone.

In the simplest form, tasks can just be items on a list.

Or, you can set a due date for some or all of your tasks.

You can also use any or all of the four (4) priority categories (Importance, Urgency, Impact, Effort) with 5 priority levels ranging from low to highest.

You also can use 9 different Task Organizer categories – Task Type, Tags, Context, Location, List Groups, Task Statuses, Time Buckets, Scopes, and Personas.