Inboxes
Documentation

Welcome to IdeasToDone!
You’ll find everything you need to know about
Inboxes in IdeasToDone below.

Inboxes Documentation

Welcome to IdeasToDone!
Everything that you need to know about Inboxes in IdeasToDone
can be found on this page.

IdeasToDone Walkthroughs

Below are the Getting Started Walkthroughs. These are longer articles and videos that will get you quickly oriented to IdeasToDone so that you can go through the remaining steps faster.

STEP 1
IdeasToDone OVERVIEW

This is a quick overview that will go through the entire IdeasToDone app to get you oriented to where everything is.
(8 minutes)

Step 2

IdeasToDone TOUR

This overview video will introduce you to the major Views in IdeasToDone as well as the major functions that you’ll likely be using a lot.
(Coming Soon)

IdeasToDone IN-DEPTH TUTORIAL (Optional)

This tutorial contains an in-depth article about IdeasToDone, as well as several short videos.
(Coming Soon)

Getting Started

Step By Step

Now that you have a great overview of IdeasToDone, it’s now time to get started with getting everything set up! Below are all the articles from the Getting Started Step-By-Step Guide that pertain to Inboxes and Inbox Tasks.

STEP 5

Add Inboxes

Add Inboxes using QuickAdd. Also try adding Inboxes above or below another Inbox.
(15 seconds)

STEP 6

Rearrange Inboxes

Next, you may want to set up a default Task Type for your Inboxes. While you’re at it, you can also assign a default Persona for your Inboxes.
(30 seconds)

STEP 7

Set up Default Tasks Types and Personas for Each Inbox

Next, you may want to set up a default Task Type for your Inboxes. While you’re at it, you can also assign a default Persona for your Inboxes.
(30 seconds)

STEP 8

Go Through the Tasks Overview

Now take a look at the Task Overview article.
(2 minutes)

STEP 9

Add Tasks to your Inboxes using QuickAdd

Now add some tasks to the Inboxes you created in Step 5 using QuickAdd.
(30 seconds+)

STEP 10

Rearrange Inbox Tasks

Now take a look at the Task Overview article.
(2 minutes)

STEP 11

Go Through the Edit Tasks Overview

This overview will show you all of the options you have for organizing and managing your tasks.
(3 minutes)

STEP 12

Editing Your Inbox Tasks

This short tutorial will show you how to set up a due date, priorities, organizers, and personas for a task. (3 minutes)

STEP 13

Using Multi-Edit

Now, let’s see how to use Multi-Edit to assign task settings for multiple selected tasks.
(2 minutes)

STEP 30

Complete Tasks

Now, let’s see a few ways to complete tasks.
(20 seconds)

STEP 31

Mass Copy Tasks

If you’re ready to see how to mass copy some tasks, check out this short video. If not, go to the next step.
(20 seconds)

STEP 32

Mass Move Tasks

If you’re ready to see how to mass move some tasks, check out this short video. If not, go to the next step.
(20 seconds)

Frequently Asked Questions
Regarding Inboxes

Below are the frequently asked questions and answers to those involving Inboxes.

INBOXES

How many Inboxes can you have in IdeasToDone?

In IdeasToDone you can have an unlimited number of Inboxes.

How many Inboxes can you have in IdeasToDone Basic, the free forever version?

In IdeasToDone Basic, you can have an unlimited number of Inboxes.

How can I rearrange Inboxes?

You can easily rearrange Inboxes by dragging & dropping.

What is an Inbox?

An Inbox can be used for simple lists, random tasks, ideas, temporary lists, grocery lists, and more.

INBOX TASKS

Is there a limitation to the number of tasks I can have in an Inbox?

There is no limit to the number of tasks that you can have in an Inbox, even in IdeasToDone Basic, the free forever version.

Can I have sub-tasks in Inboxes?

No. Inboxes cannot have sub-tasks. Sub-tasks are included in Projects, which is a feature available in IdeasToDone Premium.

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Set up Default Tasks Types and Personas for Each Project

by John Andrews | Jun 30, 2023 | Documentation, Projects

Getting Started Step 15A. You can optionally add a default Task Type and a default Persona for each of your Projects. You should set these up if most of the tasks you add for a Project pertain to a particular Task Type or Persona.

Add Template Tasks

by John Andrews | Jan 6, 2023 | Documentation, Getting Started, Templates

Getting Started Step 26. A Template List can have an unlimited number of template tasks. A Template List can also have nested levels of template tasks.

A template task that has sub-tasks can be called a parent task. The sub-tasks can be called child tasks.

Go Through The Tasks Overview

by John Andrews | Jan 6, 2023 | Documentation, Getting Started, Tasks

Getting Started Step 8. Tasks are the heart of IdeasToDone. The entire app is dedicated to helping you add, organize, manage, and, ultimately, complete tasks.

So, what is a task in IdeasToDone?

Set Up Task Organizers

by John Andrews | Jan 6, 2023 | Documentation, Getting Started, Organizers

Getting Started Step 3. The first thing that you’ll want to do is add a few Task Organizers. You can assign Task Organizers to tasks. The purpose of Task Organizers is to help you organize and manage your tasks.

Complete Tasks

by John Andrews | Jan 6, 2023 | Documentation, Tasks

Getting Started Step 30. There are several ways to complete tasks in IdeasToDone. The methods available will depend on the device you are using. These ways include…

Review & Use the Task Calendar

by John Andrews | Jan 6, 2023 | Documentation, Calendar, Getting Started

Getting Started Step 21. The Task Calendar is great for helping you review and manage your tasks.

There are several things you can do with the calendar.

Add Template Lists

by John Andrews | Jan 6, 2023 | Documentation, Getting Started, Templates

Getting Started Step 25. Template Lists are similar to Project Lists. Template Folders are helpful for grouping and organizing your projects. Template Folders can contain Template Lists as well as other Template Folders.

IdeasToDone Overview

by John Andrews | Jan 6, 2023 | Documentation, Getting Started

Getting Started Step 1. IdeasToDone is a to-do list and task management app that will help you plan, organize and manage the tasks and other things you have going on in your life.
IdeasToDone has eight (8) different Views — each focused on a specific area of the app.

Create A Project From A Template

by John Andrews | Jan 6, 2023 | Documentation, Getting Started, Projects, Templates

Getting Started Step 27. Creating a new Project from a Template is simple and fast to do. Creating a new Project from a Template will bring over all of the tasks from the Template, along with any task settings for each task such as priorities, task organizers, etc.

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