Inboxes
Documentation

Welcome to IdeasToDone!
You’ll find everything you need to know about
Inboxes in IdeasToDone below.

Inboxes Documentation

Welcome to IdeasToDone!
Everything that you need to know about Inboxes in IdeasToDone
can be found on this page.

IdeasToDone Walkthroughs

Below are the Getting Started Walkthroughs. These are longer articles and videos that will get you quickly oriented to IdeasToDone so that you can go through the remaining steps faster.

STEP 1
IdeasToDone OVERVIEW

This is a quick overview that will go through the entire IdeasToDone app to get you oriented to where everything is.
(8 minutes)

Step 2

IdeasToDone TOUR

This overview video will introduce you to the major Views in IdeasToDone as well as the major functions that you’ll likely be using a lot.
(Coming Soon)

IdeasToDone IN-DEPTH TUTORIAL (Optional)

This tutorial contains an in-depth article about IdeasToDone, as well as several short videos.
(Coming Soon)

Getting Started

Step By Step

Now that you have a great overview of IdeasToDone, it’s now time to get started with getting everything set up! Below are all the articles from the Getting Started Step-By-Step Guide that pertain to Inboxes and Inbox Tasks.

STEP 5

Add Inboxes

Add Inboxes using QuickAdd. Also try adding Inboxes above or below another Inbox.
(15 seconds)

STEP 6

Rearrange Inboxes

Next, you may want to set up a default Task Type for your Inboxes. While you’re at it, you can also assign a default Persona for your Inboxes.
(30 seconds)

STEP 7

Set up Default Tasks Types and Personas for Each Inbox

Next, you may want to set up a default Task Type for your Inboxes. While you’re at it, you can also assign a default Persona for your Inboxes.
(30 seconds)

STEP 8

Go Through the Tasks Overview

Now take a look at the Task Overview article.
(2 minutes)

STEP 9

Add Tasks to your Inboxes using QuickAdd

Now add some tasks to the Inboxes you created in Step 5 using QuickAdd.
(30 seconds+)

STEP 10

Rearrange Inbox Tasks

Now take a look at the Task Overview article.
(2 minutes)

STEP 11

Go Through the Edit Tasks Overview

This overview will show you all of the options you have for organizing and managing your tasks.
(3 minutes)

STEP 12

Editing Your Inbox Tasks

This short tutorial will show you how to set up a due date, priorities, organizers, and personas for a task. (3 minutes)

STEP 13

Using Multi-Edit

Now, let’s see how to use Multi-Edit to assign task settings for multiple selected tasks.
(2 minutes)

STEP 30

Complete Tasks

Now, let’s see a few ways to complete tasks.
(20 seconds)

STEP 31

Mass Copy Tasks

If you’re ready to see how to mass copy some tasks, check out this short video. If not, go to the next step.
(20 seconds)

STEP 32

Mass Move Tasks

If you’re ready to see how to mass move some tasks, check out this short video. If not, go to the next step.
(20 seconds)

Frequently Asked Questions
Regarding Inboxes

Below are the frequently asked questions and answers to those involving Inboxes.

INBOXES

How many Inboxes can you have in IdeasToDone?

In IdeasToDone you can have an unlimited number of Inboxes.

How many Inboxes can you have in IdeasToDone Basic, the free forever version?

In IdeasToDone Basic, you can have an unlimited number of Inboxes.

How can I rearrange Inboxes?

You can easily rearrange Inboxes by dragging & dropping.

What is an Inbox?

An Inbox can be used for simple lists, random tasks, ideas, temporary lists, grocery lists, and more.

INBOX TASKS

Is there a limitation to the number of tasks I can have in an Inbox?

There is no limit to the number of tasks that you can have in an Inbox, even in IdeasToDone Basic, the free forever version.

Can I have sub-tasks in Inboxes?

No. Inboxes cannot have sub-tasks. Sub-tasks are included in Projects, which is a feature available in IdeasToDone Premium.

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Add Project Tasks

by John Andrews | Jan 6, 2023 | Documentation, Projects, Tasks

Getting Started Step 18. There are two ways to add tasks to your Project Lists. The first is using QuickAdd. This will add the new task(s) to the very bottom of the Project List. The second method is adding a task(s) above, below, or within another task.

Rearrange Inbox Tasks

by John Andrews | Jan 6, 2023 | Documentation, Getting Started, Inboxes, Tasks

Getting Started Step 10. After you’ve added tasks to an Inbox, you can easily rearrange them using drag & drop.

The way you can rearrange tasks for an Inbox will vary slightly depending on if you using an iPhone, iPad, a Trackpad on a Mac, or a mouse on a Mac.

Add Tasks To Your Inboxes Using QuickAdd

by John Andrews | Jan 6, 2023 | Documentation, Getting Started, Tasks

Getting Started Step 9. Now it’s time for you to add tasks to your Inboxes.

Add as many tasks as you’d like. You can add more later. You can also rename them any time you want. And you can delete them if you no longer need them.

Set Up Reminders

by John Andrews | Jan 6, 2023 | Documentation, Tasks

Getting Started Step 29. You can set multiple reminders for any task quickly and easily. Reminders can be set for any Inbox or Project task. Follow the steps below.

Set Up Default Task Types And Personas For Each Inbox

by John Andrews | Jan 6, 2023 | Documentation, Getting Started, Inboxes

Getting Started Step 7. You can optionally add a default Task Type and a default Persona for each of your Inboxes. You should set these up if most of the tasks you add for an Inbox pertain to a particular Task Type or Persona.

Rearrange Project Lists

by John Andrews | Jan 6, 2023 | Documentation, Getting Started, Projects

Getting Started Step 16. After you’ve added Project Lists (either stand-alone or within Project Folders), you can easily rearrange them using drag & drop.

Add Project Folders

by John Andrews | Jan 6, 2023 | Documentation, Projects

Getting Started Step 14. Projects are geared toward more complex lists of related tasks. If your projects are likely to require sub-tasks or nested levels of tasks, then Projects are exactly what you need. Project Folders are helpful for grouping and organizing your projects.

Mass Copy Tasks

by John Andrews | Jan 6, 2023 | Documentation, Getting Started, Tasks

Getting Started Step 31. You can copy several tasks in a single action. You can copy several tasks from an Inbox or copy several tasks from a Project.

Rearrange Inboxes

by John Andrews | Jan 6, 2023 | Documentation, Getting Started, Inboxes

Getting Started Step 6. After you’ve added your Inboxes, you can easily rearrange them using drag & drop.

The way you can rearrange an Inbox will vary slightly depending on if you using an iPhone, iPad, a Trackpad on a Mac, or a mouse on a Mac.

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