Inboxes
Documentation

Welcome to IdeasToDone!
You’ll find everything you need to know about
Inboxes in IdeasToDone below.

Inboxes Documentation

Welcome to IdeasToDone!
Everything that you need to know about Inboxes in IdeasToDone
can be found on this page.

IdeasToDone Walkthroughs

Below are the Getting Started Walkthroughs. These are longer articles and videos that will get you quickly oriented to IdeasToDone so that you can go through the remaining steps faster.

STEP 1
IdeasToDone OVERVIEW

This is a quick overview that will go through the entire IdeasToDone app to get you oriented to where everything is.
(8 minutes)

Step 2

IdeasToDone TOUR

This overview video will introduce you to the major Views in IdeasToDone as well as the major functions that you’ll likely be using a lot.
(Coming Soon)

IdeasToDone IN-DEPTH TUTORIAL (Optional)

This tutorial contains an in-depth article about IdeasToDone, as well as several short videos.
(Coming Soon)

Getting Started

Step By Step

Now that you have a great overview of IdeasToDone, it’s now time to get started with getting everything set up! Below are all the articles from the Getting Started Step-By-Step Guide that pertain to Inboxes and Inbox Tasks.

STEP 5

Add Inboxes

Add Inboxes using QuickAdd. Also try adding Inboxes above or below another Inbox.
(15 seconds)

STEP 6

Rearrange Inboxes

Next, you may want to set up a default Task Type for your Inboxes. While you’re at it, you can also assign a default Persona for your Inboxes.
(30 seconds)

STEP 7

Set up Default Tasks Types and Personas for Each Inbox

Next, you may want to set up a default Task Type for your Inboxes. While you’re at it, you can also assign a default Persona for your Inboxes.
(30 seconds)

STEP 8

Go Through the Tasks Overview

Now take a look at the Task Overview article.
(2 minutes)

STEP 9

Add Tasks to your Inboxes using QuickAdd

Now add some tasks to the Inboxes you created in Step 5 using QuickAdd.
(30 seconds+)

STEP 10

Rearrange Inbox Tasks

Now take a look at the Task Overview article.
(2 minutes)

STEP 11

Go Through the Edit Tasks Overview

This overview will show you all of the options you have for organizing and managing your tasks.
(3 minutes)

STEP 12

Editing Your Inbox Tasks

This short tutorial will show you how to set up a due date, priorities, organizers, and personas for a task. (3 minutes)

STEP 13

Using Multi-Edit

Now, let’s see how to use Multi-Edit to assign task settings for multiple selected tasks.
(2 minutes)

STEP 30

Complete Tasks

Now, let’s see a few ways to complete tasks.
(20 seconds)

STEP 31

Mass Copy Tasks

If you’re ready to see how to mass copy some tasks, check out this short video. If not, go to the next step.
(20 seconds)

STEP 32

Mass Move Tasks

If you’re ready to see how to mass move some tasks, check out this short video. If not, go to the next step.
(20 seconds)

Frequently Asked Questions
Regarding Inboxes

Below are the frequently asked questions and answers to those involving Inboxes.

INBOXES

How many Inboxes can you have in IdeasToDone?

In IdeasToDone you can have an unlimited number of Inboxes.

How many Inboxes can you have in IdeasToDone Basic, the free forever version?

In IdeasToDone Basic, you can have an unlimited number of Inboxes.

How can I rearrange Inboxes?

You can easily rearrange Inboxes by dragging & dropping.

What is an Inbox?

An Inbox can be used for simple lists, random tasks, ideas, temporary lists, grocery lists, and more.

INBOX TASKS

Is there a limitation to the number of tasks I can have in an Inbox?

There is no limit to the number of tasks that you can have in an Inbox, even in IdeasToDone Basic, the free forever version.

Can I have sub-tasks in Inboxes?

No. Inboxes cannot have sub-tasks. Sub-tasks are included in Projects, which is a feature available in IdeasToDone Premium.

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Set Up A Recurring Task

by John Andrews | Jan 6, 2023 | Documentation, Getting Started, Recurring Tasks

Getting Started Step 28. Recurring Tasks in IdeasToDone are very powerful and flexible, yet easy to set up. Recurring Tasks can be set up for any Inbox or Project task that you’d like. Recurring Tasks include options for a variety of Daily, Weekly, Monthly, and Yearly recurring schedules.

Go Through the Task Editor Overview

by John Andrews | Jan 6, 2023 | Documentation, Edit Tasks, Getting Started, Uncategorized

Getting Started Step 11. With IdeasToDone, you have many ways to organize and manage your tasks.

Using the Edit Task View, you can optionally set or change dates, priorities, and task organizers for any task. None of them are required.

Review Dashboards

by John Andrews | Jan 6, 2023 | Documentation, Dashboards, Getting Started

Getting Started Step 23. Dashboards give you a graphical way to review your productivity and upcoming workload. There are over 25 dashboards you can see with one or two taps or clicks.

Review and Use Smart Lists in Focus View

by John Andrews | Jan 6, 2023 | Documentation, Focus View, Getting Started, Smart Lists

Getting Started Step 22. Focus View contains over 100 Smart Lists that you can use to review, manage, and work through your tasks.

A Smart List is a specialized list that has filtered out your Inbox and Project tasks to only those that meet particular criteria.

Add Inboxes

by John Andrews | Jan 6, 2023 | Documentation, Getting Started, Inboxes

Getting Started Step 5 is to begin adding Inboxes. Inboxes are best used for
random things that come up, simple lists, ideas, things you don’t want to forget, and so forth.

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